We are committed to protecting the personal data that you provide to us and recognise the importance of being clear about how we intend to use it.
All personal data provided by you through this website will be held by ERVAS Hull. Full details of our notified purposes can be viewed at the website of the Information Commissioner’s Office www.ico.gov.uk.
Information we may collect from you
When you receive a service from our website or submit feedback, we may ask you for personal data and other information to allow us to provide you with the services or information that you require. This could include the following:
- Full Name
- Email address
- Telephone number
- Details of your enquiry
- Name of your organisation
- Curriculum vitae details (for those enquiring about jobs)
The internet is not completely secure. We cannot guarantee the security of your personal data transmitted through our website or by email. Any transmission is at your own risk. Some of the information you provide to us may be considered sensitive personal data as defined under the Data Protection Act 1998. This means information about your ethnic or racial origin, political opinions, religious beliefs, trade union membership, physical or mental health, sexual life or criminal record. We would advise users of this website to send such information by a more secure system such as encrypted email or fax. Sensitive personal data will only be processed following your explicit consent.
How do we intend to use your personal data?
To provide a service: We may contact you for reasons relating to the service you have made a request for. We would use your contact details to manage this and may retain them for marketing purposes. Please refer to the marketing section below on how we may use your personal data for marketing purposes.
If you are interested in working for us we will only use your personal data to process your application, monitor recruitment and provide statistics. Personal data about unsuccessful candidates will be retained for six months after the recruitment process is completed, at which point it will be disposed of securely.
Will my personal data be shared with other organisations?
Your personal data provided by you via our website will only be used by ERVAS Hull.
However, we may need to pass your personal data to one of our regional Centres or Counsellors to allow us to provide you with the services you may have requested. All of our Centres and Counsellors are registered with the Information Commissioner’s Office and adhere to strict security standards.
We may also use a third party service for the distribution of our email newsletters. If you sign up to receive this, we will store your email address with this service.
In exceptional circumstances such as dealing with fraud, credit risk, dealing with abusive online behaviour, to enforce rights, to protect property, to protect human safety, if the law requires it; or if we sell or merge any part of our business, we may pass your personal data to another person or organisation to use for their own purposes. We will not otherwise disclose your personal data to anyone outside ERVAS Ltd to use for their own purpose without telling you, for example, by updating this privacy statement.
How long will ERVAS Ltd retain my personal data?
We will retain your personal data for as long as is necessary for the required service to be provided to you. All retained personal data is subject to the controls of our data protection policy and will be securely disposed of when it is considered to be of no further use.
Where will my personal data be kept?
Once we have received your personal data we will use recognised industry standard procedures and security features to try to prevent unauthorised access.
Your personal data will be under the control of ERVAS Hull. It will be held on our computer system. Parts of our computer system, including our website and email are provided by our UK suppliers of computer systems, and are provided for ERVAS Hull’s sole use. When we print your personal data this will be in the possession and control of our employees, regional centres and counsellors at all times and will be securely disposed of when it is considered to be of no further use.
We would like to contact you for marketing purposes and to promote new services. This may be by post, telephone, fax or email. If you do not wish to receive direct marketing from us please contact us with your request.
An IP address is a number that uniquely identifies a specific computer or other network device on the internet. We might use your IP address to locate you for the purpose of your safety and security in relation to child protection issues.
Access to your personal data (subject access requests)
You have the right, under the Data Protection Act 1998, to be provided with a permanent copy of certain personal data that ERVAS Hull holds about you.
You have the right to know:
- any information available as to the source of your personal data
- the personal data of which you are a data subject
- the purpose for which we are using it
- the recipients to whom we have disclosed or may disclose your personal data
- The Data Protection Act does not entitle you to see non-personal data or information about other data subjects.
This information will be provided to you within 40 days of receiving your written request and payment of £10 (non-refundable) to cover our administrative costs.
To make a subject access request for your personal data please post your request for the attention of: The Data Controller, Morleys Cottage, Morleys Yard. Beverley. HU17 9BY, United Kingdom. Please enclose your payment for £10 and make cheques payable to ERVAS Hull and East Yorkshire.
You have rights under the Data Protection Act which you can exercise at any time by writing to the Data Controller at the address above. Exercising your rights may make it difficult or impossible for us to provide you with services.
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You can manage how your browser handles cookies, or refuse them altogether, by changing your settings. www.aboutcookies.org has useful information on how to manage cookies in your browser.